Letters are most effective when they are timely, brief, concise and courteous. Make it easy for the legislator to understand what issue or bill you are writing about, what your position is and what action you would like him or her to take. U.S. postal-delivered mail can sometimes take up to 12 weeks to be delivered as a result of the security and screening process.
E-mail is probably the best way to send your message. It will reach your legislator quickly and not have to be held up being inspected in the mailroom. When sending an e-mail, call ahead and ask for the e-mail address of the person in charge of your issue. E-mail this person directly. While it is common in today’s world to be less formal when using e-mail as opposed to mailed letters, this is not the case here. Regardless of how you deliver your message, the same rules apply. Use proper language and proper salutations, even in your e-mail.
Crafting a letter:
All of this can be easily accomplished in a one page letter in most cases. Often, IDF will have a hand-out with more detailed information you can attach to you letter, so please remember to contact us for assistance.
Some “don’ts” to keep in mind:
If the legislator replies to your letter drop him or her a quick note thanking them for their response. If they support your views, thank them. If they oppose your view, this will give you one last opportunity to change his or her mind.